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6 Data Privacy Tips for Working Professionals

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22 February 2022

Data is collected during almost every activity in an organisation’s IT environment, making it a powerful resource.

However, since the collected data pertains to the company’s confidential information, keeping the business secure is crucial for maintaining data privacy. With its ability to drive impactful decisions in the organisation, preserving business data privacy is essential.

Every organisation can elevate their cybersecurity strategy by staying on top of this by following data privacy tips. Our cybersecurity professionals at Redpalm have put together a list of data privacy tips that all working professionals can benefit from.

Let’s take a look.

1. Change And Update Your Security And Permission Settings

Since security settings are usually preset, employees need to make tweaks and update settings and permissions to ensure protection on all ends. 

From location services and requests to automatic connectivity to networks, many apps access personal information. These need to be adjusted accordingly for organisations to maintain data privacy.

Use a password management system and upgrade your passwords and data permissions to ensure better privacy for confidential data.

2. Adhere To The Data Protection Policy

Data privacy is a legal responsibility that every organisation needs to focus on. Not adhering to strict guidelines can have repercussions in terms of legalities and negative consequences.

Depending on your location, you’ll need to ensure that you abide by the government-set data protection policy and rules. By familiarising yourself with the data protection policies, you can provide business data privacy.

If you’re looking to upgrade your current IT infrastructure, a professional like Redpalm can ensure you have robust cyber security that keeps your organisation’s data safe and secure.

To find out more about how we can help you, get in touch with us today!

3. Be More Responsible With Your Emails

Information and files shared over emails are more susceptible to hackers as most email providers do not encrypt your data. 

Employees may sometimes unknowingly release information that is crucial for the company’s operations. This makes it essential for you to have better email security practices.

There are several email safety practices that all employees have to follow to ensure they don’t accidentally reveal sensitive information or fall prey to phishing attacks by cybercriminals.

You could also choose a secure file-sharing solution that can prevent unauthorised parties from accessing your data, and serve as an excellent addition to data privacy tips.

4. Have A Disaster Recovery and Backup Solution In Place

While you may have cybersecurity practices in place, cybercriminals have sophisticated ways of gaining confidential information and can use it against you.

After conducting an IT audit for your business, every organisation can find vulnerabilities in their existing infrastructure that they can strengthen with the right IT solutions and services. However, adding extra security, a great disaster recovery plan, and a backup solution to your data protection policy, is something every business can benefit from.

Business recovery and disaster planning paired with backup solutions can ensure all your essential data is stored safely. With this, even if a cyber threat targets you, your business need not cease operations with your information protected at all times.

5. Use Antivirus and Anti-Malware Software

At times, viruses, malware and other types of malicious files may be hidden in innocent-looking downloads, programmes, or links. However, once these files enter your system, you may be putting your entire company at risk. 

Phishing, ransomware, and transferring of secure files are just some of the risks that may enter your IT system. Antivirus and anti-malware software serve as a line of defence against these issues and safeguard your business data privacy from these cybersecurity threats. 

However, these tools can only do so much. You need to implement them alongside other key data privacy tips and stay vigilant for any signs of cybersecurity issues as well. 

6. Limit access to those who need it

In your organisation, different workers may need different types of information. Implement identity and access management to ensure that only authorised people can access sensitive information. 

Setting up access controls in your data protection policy allows workers to access the information they need when they need it more securely. For example, with proper access controls, HR will be able to see employee’s personal information, but your sales staff will not be able to. 

If an employee leaves your organisation or if they’re absent for a long period, suspend their access to your IT system. 

Contact Redpalm For IT Solutions And Services

Following the essential data privacy tips is vital for working professionals to ensure the utmost safety for the organisation’s IT environment.

Armed with effective data privacy tips, you can protect sensitive business information and protect your employees. 

Redpalm is an MSP that provides you with IT and cybersecurity solutions to protect your business from cybersecurity threats. 

At Redpalm, our Microsoft-certified experts are equipped with essential skills and expertise to help you swiftly identify and mitigate any risks.

We also offer services like endpoint management and security, proactive monitoring, cloud services and hosting and so much more!

To learn more about our services, click here or contact us to schedule an appointment today!

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