Benefits of Using Smart Meeting Rooms for Your Business

19. October 2021

Interaction, the core of any business-related process, is simplifying and altering according to the needs of an organisation all while increasing the awareness about the benefits of smart technologies – after all, every organisation thrives on it!

What’s more, the advanced technologies make your business easier to interact and operate, while keeping the key objective of IT safety in mind. This is perhaps one of the reasons why upcoming and advanced businesses have started relying more on online communication from video conferencing to cloud-based file sharing (an absolute must) for their day-to-day activities.

That said, at Redpalm, we understand the importance of smooth communication throughout the business and therefore offer Communication and Collaboration as one of our core services. 

With this service, we aim to support you in a way that you operate without having to worry about technology letting you down.

Now, within communication and collaboration, we have different branches of services to offer – smart meeting rooms being one of them. In today’s blog, we’ll unfold some smart meeting benefits and other related information for your business.

Without further ado, let’s dive right in! 

 

What is a Smart Meeting Room? 

If you’re looking for a smart one-to-one communication setting in your workspace and intend to document it, a smart meeting room is for you! 

Smart meeting rooms are a boon for businesses that are looking for support and want to record real-time activities for intelligent offline browsing and information retrieval in the future. When it comes to its core function, a smart meeting room uses multi-modal sensors in order to track all the verbal and non-verbal actions of remote and present teams.

While this might make the entire setup of smart rooms look complicated, the increasing technology has only made the process simpler. All you have to do is enlist the activities you desire to hold in the room and have the necessary equipment and interior that supports it. 

That said, if you’re planning to leverage them in your business, then they’re multiple smart room benefits you need to know. 

Let’s take a look at some of them.

 

1. Seamless Tech Configuration 

Generally, before the meeting begins, the team rushes to the room to ensure that the laptop gets an undisturbed connection to the projector for a smooth meeting. Ensuring this, however, still brings issues and might waste a lot of time. 

This is where having a smart meeting room can be beneficial for you. By simplifying device connections, this solution completely dismisses the unfavourable circumstances that might disrupt your business. 

All you have to do is set up the connection once and later you just have to connect the devices for a seamless tech configuration.

However, for the initial setup, you may need to switch to smart service providers like Redpalm. Our experts can have a thorough analysis of the problems that you might face in your business and accordingly offer you the right solutions. 

To find out more about how we can help, give us a call today!

 

2. Meeting Engagement 

In a traditional business meeting, the participants sit at the conference table as if they are forced to listen to one person delivering a monologue. 

However, one of the major smart meeting benefits is that it brings elements of interactions at the table such as an interactive whiteboard that makes the participants feel that they’re a part of the conversation

Additionally, while the interactive whiteboard is relatively new, it organically attempts to engage all participants of the meeting by creating a multi-sensory experience for them. 

In a nutshell, a smart meeting room can increase their motivation and lift their spirits for better efficiency and growth of your business

 

3. Smart Recordings

In the digital-first world that we reside in, companies are coming up with smart ways of growing their businesses and engaging remote teams from all around the globe for nuanced outcomes. 

A smart meeting room, yet again, is helpful in this case. 

When people cannot be present during the actual meeting, the default recording and documentation provided by smart meeting rooms can be beneficial to remote teams

Moreover, with high quality recorded training videos and real-time discussions held in the meeting, team members need not rely on physical notes and fall victim to the ‘Chinese Whisper’ sort of situation. This is basically a win-win for both the attendees and the one conducting the meeting.

 

Get in Touch with Redpalm for Expert IT Solutions 

Awareness about advanced technologies is one thing, but integrating them smoothly into your business without shaking things up is another challenge that you would want to take care of. 

This is why you have experienced service providers like Redpalm in the market and you should make smart decisions while allocating your needs. 

With nuanced experience and profound knowledge, we, at Redpalm, have come a long way to understand the expertise that is required to achieve your actual needs. 

Get in touch with us for robust IT solutions today!